Setup RSVPs for Events

Follow

 

To Enable RSVP on your Appy Couple Editor:

  • Click the settings (gear) icon  on the right corner of your Dashboard
  • Click “Event Privacy & RSVP”
  • Move “Enable RSVP” toggle for each event to Green to enable or Red to disable

 

RSVP for Public or Private Events:

  • When RSVPs are 'enabled'. Guest see the RSVP in the navigation of your app or Website. Each event also has an RSVP button associated with it. Guests can RSVP for themselves and their group here. See how guests RSVP according to your privacy setting below.
  • You have control over which events are visible to everyone, and which ones can only be seen by select people. One your events are setup, you can enable RSVP where required. Just make sure yu have 'invited' guests to Private events'.

Private Event Guests: This means only selected guests can see the event.

  • To make an event private and viewable only by select guests, choose the guests invited from your Guest List by selecting the checkbox for the event
  • When these 'invited' guests RSVP they will pre presented with all public events and their private events

 

 

WHEN RSVPING, GUESTS MUST SIGN-IN: YOUR WEDDING CODE IS REQUIRED. Their name or email must match in addition, so the correct events are served up to them. 

When RSVPIng on Public Weddings

  • Guests just enter their email and name. Your wedding Code is REQUIRED.
  • They are now added to your Guest List

When RSVPIng on Semi-Private Weddings

  • Guests just enter their email and name. Your wedding Code is REQUIRED
  • If an email or name match is made against your Guest List--your guests gets full access and can RSVP
  • If no email or name match is made, you receive a request to grant access
  • An email is sent to the guests automatically with instructions when they are approved

When RSVPIng on Private Weddings

  • Guests must enter their name or email to match against your Guest List. Your wedding Code is REQUIRED
  • If an name or email match is made against your Guest List--your guests gets full access and can RSVP
  • If no name or email match is made, you receive a request to grant access
  • An email is sent to the guests automatically with instructions when they are approved

 

 

  • If you want to allocate 'additional' guests, whose names you don't know--use the Plus One option. When the guest goes to RSVP, they will be prompted to enter the Name and Email of their Plus One guests. These guests are then added in your Guest List and grouped with the main Invitee.

 

To Add Default +1’s for all Guests

  • Click the settings (gear) icon  on the right corner of your Dashboard
  • Click “Guest & Privacy” tab
  • Click the + sign under “Plus One Default for Newly Added Guests”
  • Click “Save & Close”

 To Add or Remove Individual +1’s

  • Click checkbox next to guests name in the Guest List
  • On the right side find the title “Invite With Guest”
  • Right below is a number counter to add +1’s
  • Click the plus sign to indicate number of +1’s for the guest

*The maximum number of plus ones that can be added is 9. 

 

If you have created groups in your Guest list, any guest that is a member of that group can now RSVP for the entire party. Each individual guest of the group who logs in will see the same information—even add additional +1 or +2 information. Members of the group can also RSVP for themselves or edit an RSVP or their meal preference or any other RSVP question you may have included.

How Group RSVPs Work for guests via your app or website:

  • Guest will sign in with their email address or a name match (depending on your privacy settings).
  • Access RSVP
  • If the head of the group was given a Plus one, any group member can add the plus one's name (great when you group a couple together and add +2 for kids names you don’t know)
  • Guest will be prompted to RSVP for each group member, including any RSVP questions and widgets you may have set up.

Plus One’s in relation to Group RSVPs:

  • If the head of the group was given a Plus one, any group member can add the plus one's name. Following that, only the guest who added the Plus One can edit their information on the RSVP section on the app or website (E.g. Mis-spellings or a last minute ‘date’ change)

Who can edit Guest RSVPs?

  • The individual guest by accessing the RSVP section on your app or website
  • Any member of the group
  • The event hosts:
  • Via the Appy Couple Editor (RSVP tab, clicking the 'Magnifying Glass' Icon by each guest RSVP)
  • In your Guest List (Select the guest, click the EVENTS & RSVP TAB’ Click the Pencil ‘Edit’ icon under RSVPs alongside each invited event for the guest)

Creating a group:

  • If you have several members of one family or a couple invited, you can create groups to manage families. Any member of a group can RSVP for the entire group. Members of the group can also RSVP for themselves or edit an RSVP or their meal preference. This option is ideal for when kids are involved or for couples where you only have one email address. 

How to create a group:

  • Select two or more people from your guest list
  • Click “Create Group”
  • Tip: There will be a default head of group, but you can easily change this by selecting another member in the group and designating them as the head.

To select a new head of group:

  • Log into your Appy Couple Editor
  • Click Guest List
  • Select the guest who is a member of a group (left side of guest list)
  • Click "Make Head of Group" (on right side of the guest list
  • Note: Members of a group cannot be given the option for a +1, just the head of the group.

To Ungroup guests:

  • Select all of the guests in the group (check all of the white boxes next to the guests' names)
  • Click "ungroup" (it will appear on the right side of the page)

 

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