Tips for building your guest list


Building your Guest List:

Building your guest list is one the most important parts of your wedding! We also understand it can be the most difficult. Here are some example scenarios for you to think about as you build your guest list on Appy Couple:

1. Do you have your guests names/emails?

We suggest you build your guest list with all the names or emails that you know, This way, when a guest enters your site, they can put in their name or email that matches your guest list. If you do not know all of your guest emails- that’s ok! Guests will always be prompted to enter their email first when they sign in on both the wedding website and through the app. If they enter an email that is not on the guest list (or if you do not have an email listed for them at all,) they will be prompted to type in their name. From there, if guests type in their name as it appears on the guest list, they will have access to the wedding right away.  The name/email not in your guest list will automatically get populated to your guest list once a guest signs in.

2. Do you have multiple events? Do the events have different privacy settings?

If everyone is invited to every event, we suggest that you set all of your event settings to PUBLIC. This way, all of your guests can see all of the event information. If you have an event where specific guests are invited, we suggest setting that event to PRIVATE. For more event privacy information, click here. If you choose to enable RSVPs, you will need to invite individual guests to the private event. If you have RSVPs enabled, go to your guest list, and select guests you want invited to that event. Guests will then be able to RSVP for all events!

3. Do you know names of +1's?

+1's are great to use when you don't know the accompanying guest name! They are also great for when there are kids involved whose names you don't know. You can set your +1's up 2 ways:

EXAMPLE 1: All of your guests are invited with a +1 --> set up universal +1's. This means that everyone on your guest list is automatically granted a +1 (or +2, +3, etc.). To find out more, click here.

EXAMPLE 2: You can also manually add the +1 for a specific guest or couple. To find out how to do this, click here

If you have guests grouped together, the head of the group can be granted a plus one. When you set up +1's, any member of that group who logs into your wedding (for example, a couple with 2 kids), any group member can RSVP for that entire party. To find out more click here

4. Do you have couples invited?

When you have couples whose names you know, add them as 2 separate guest list entries. Next, select them, and group them. (For instructions on how to group guests, click hereWhen either member of the couple goes to your site to RSVP (if enabled), they will be greeted as a couple, and one person will be able to RSVP for both of them. If the couple has kids whose names you do not  know, please refer to question #3.

5. What if a couple has a child whose name I do not know?

If a couple is bringing children and you do not know their name, we suggest:

  • Add the couple as two separate guest list entries
  • Select them and group them together on the guest list
  • Allot the appropriate number of plus ones for the children
  • The couple can log in, RSVP, and add in the child’s name. The child’s name will automatically populate to your guest list.

6. Privacy settings - what do you want people to see?

Your wedding privacy is the main setting of your account; this has nothing to do with event privacy. Depending on your privacy setting, guests will be able to see some, all, or none of your content without signing in.

When a guest signs in to your site, we always ask for guests names and emails. They don't have to match against your guest list, but the info is updated onto your guest list, so you have an accurate overview of who is accessing your wedding.

7. How do you set up RSVPs?

You can set up RSVPs for all of your events, or a few of your events. To find out how to do this, click here

8. How do I set up RSVP answer options?

You can ask guests questions, collect meal choices, or find out about childcare through the RSVP polls. These can be set up in any event. To find out more, click here

9. How do I manually RSVP for a guest?

You can RSVP manually for any of your guests! You can adjust answers through your in-app RSVP manager or on the appy couple editor in the RSVP section. To find out more click here. 


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